Scout Uniform Coordinator

The Clothing Coordinator has three main job responsibilities:

  1. Maintain Troop 1776’s Uniform Exchange Program
  2. Maintain an inventory of Troop Class B Tshirts and hats
  3. Responsible for purchasing new materials when supplies dwindle

 

Uniform Exchange Program

The clothing coordinator manages the troop’s uniform exchange program. The program works as such: as the scouts outgrow their uniforms and occasional other gear, they turn items in for others who may be able to use them. All items are to be scouting related and should be gently worn. Items should be clean and free of stains. Desirable items are the new-style uniform shirts and new-style uniform shorts. If someone is in need of a particular item they can contact the Clothing Coordinator for assistance or look through available items on the nights they are put out.

Good nights to put out the clothing are on Court of Honor nights as there are more parents in attendance./ Also, in the spring right after the new scouts join and the last meeting before summer camp. A reminder email is sent out about one week prior to these nights asking parents for additional donations.

The Uniform Exchange Program items are stored in plastic bins in a closet in the Nurture Center. The closet door is never locked so is easily accessible. The bins are clear with blue lids on them.

It is impractical to keep an inventory of the items currently available in the uniform exchange program so one is not kept.

Class B T-shirt and Hat Inventory

the Clothing Coordinator keeps an up-to-date inventory of Class B T-shirts and hats. Currently, the coordinator can only accurately report the shirts portion of this job as the Quartermaster has retained the responsibility of ordering hats for the troop and has at least a couple of boxes of hats in his possession.

The Coordinator forwards any/all monies received from the sale of shirts/hats to the Troop’s Treasurer.

Part of the Coordinator’s duties are to obtain quantities and sizes of T-shirts needed from the Summer Camp Coordinator and places an order at least four weeks before camp to ensure on-time delivery. Normally a few shirts need to be added to this order in order to get the best price. The Clothing Coordinator should bring the T-shirt order to the summer camp drop off point for distribution to the scouts before they depart. Bringing a permanent marker for them to mark their names in the shirts is a good idea.

There’s a fine balance in keeping enough shirts in inventory to meet needs of scouts and not having too many as it ties up Troop funds.
Note: Size Adult Medium and Adult Large are the most popular so maintain a decent stock of these sizes.

In recent years, an additional Class B shirt has been made available and that shirt’s inventory is to be kept along with other T-shirts. The Clothing Coordinator keeps the current supply of new T-shirts and hats at their residence (not at the Nurture Center) for security’s sake.

Shirt and hat costs are based on what the items cost the troop. Normally the price is rounded up to the nearest dollar.
Shirts have been ordered from:

Carl Ray, President
Global Uniform Co., Inc.
6 Commerce Street
Suite #1
Branchburg, NJ 08876
Email: cray@gu4u.com